Call +61 03 9372 5244

Setting up laptops to work on data projectors LCD plasmas


Setting up a laptop computer and LCD projector

What you need:

Laptop or macbook

VGA Lead Projector Mac Adapter

Laptop or Macbook

VGA Lead


Mac Adapter (if using a Mac)

Here's How:

1. Start by making sure the laptop and projector are both turned off before you start trying to make any connections.

2. Locate the video cable and use a VGA male-to-male cable to interconnect the laptop and the LCD projector. Connect one end to the Projector "Computer In" or "RGB" port and connect the other end to the Video (external monitor) port on the laptop. It doesn't matter which end you connect to either device.

3. Make sure both ends are securely connected and tighten if necessary. Loose connection at either end will prevent you from displaying your presentation.

4. If you are using audio out of the presentation locate the audio cable and connect the audio cable to the projector from the Audio Out on the laptop and Audio In on the projector, making sure these connections are tight. If it is a large audience you may want to put the audio output from the laptop in to a larger audio system. (Please note: you will need to know a little about the audio system it is going in to make sure you have the correct cables.)

5. Make sure to check all connections to ensure they have been properly connected. Start your projector first and switch it to the correct input - in this case computer or RGB.

6. Start or boot up the laptop. As the laptop is booting up the image of windows generally appears briefly on the projector before it disappears. If this happens you are on the right track.

This is where there are some differences with a lot of different laptops.

Sometimes the output to the projector will just turn on first time. If this happens go to step 7.

If this does not happen, don't panic, especially if you saw the window symbol pop up on booting up of the laptop. You will need to locate the function button on you laptop. This is generally next to the left "ctrl" button on the keyboard and will say "Fn" the next step is to find the "F" key This will toggle between 3 options: Monitor, Projector, or both. If you wish to see the display on both the projector and the monitor, hold the "Function" key and then press the F key that does that function until the display is being projected and also is on the laptop's monitor.


 function buttonFkeys


7. You may need to adjust the projector's focus or zoom to sharpen the image and make it fit on the screen. Depending on the projector, this is done either by selecting those options on an internal menu or by using manual focus and zoom controls.

8. Run through your presentation to make sure it looks the way you want and that sound (if used) is set to an acceptable level and works properly. Keep in mind that you want the sound to be louder so that it will be heard with a large group of people in the room. We can help by adding additional speakers if required.


1. Always do a dry run of your presentation to check the device connections and to ensure other technical aspects are ready.

2. Be prepared in case of power outages by having sufficient battery backup available for the laptop and projector.

3. Take a deep breath and start your presentation when your audience is present.

What You Need:
· Laptop.
· Projector and remote control.
· Audio and video cables.
· Power cords and power adapters.
· Extension cords.
· Extra batteries.
· Copy of your presentation on the laptop hard drive.
· Copies of the presentation on removable media and extra blank media.
· The correct number of copies of handouts for your presentation.

Computer with dual monitor card set up

Laptop / computer Set Up Guide Dual Monitor Output

Computer Set Up

1. Do not turn on the laptop yet.

2. Turn on projector or second monitor first and connect the second monitor cable from that projector or second monitor to the back of the laptop. Make sure the projector or second monitor is on and in the right mode to receive a computer signal.

3. Turn on Laptop.

4. Right click on desktop and a window pops up. Left click on PROPERTIES.

5. Left click on SETTINGS tab. 

6. Notice two monitor screen pictures. 

7. Left click on the second monitor screen picture. It may be grayed out. That's because it is not set up yet.

8. Left click on the box extend my windows desktop onto this monitor, placing a check mark in the box. Click APPLY.

9. Some projectors will not accept more than 800x600 resolution.

(Note: Usually you make the monitors the same resolution. However, some computers barely have enough memory to run the video to video transitions. It may run a bit faster if you choose 640x480 for the second monitor resolution. If it looks OK on the projection screen then use it. You may want to experiment different settings as every computer and projector are different.  Always click APPLY.

10. Left Click on second monitor screen picture and then click IDENTIFY. A large "2" should appear on the projection screen, testing that the Dual Monitor Display is working properly.

11. Click OK.

Call if you have an emergency! (03) 9372 5244

To top

Get in touch

Contact Us