Whether you’re organising a concert, a corporate presentation, a school performance or a product launch, choosing the right portable stage is essential. The stage sets the tone for the event. It affects visibility, safety, accessibility, and how smoothly everything runs.

This guide breaks down what you need to consider so you can confidently select a stage that suits your venue, audience and event type.

1. Understand Your Space

Before anything else, take a close look at your venue. Your stage needs to fit well within the space and allow for good sightlines and easy audience access.

• Measure carefully – Know the exact dimensions of the area you plan to use. Leave space for steps, ramps and audio-visual gear.

• Consider ceiling height – If your event includes tall backdrops, lighting, or projection screens, ensure there is sufficient vertical clearance.

• Indoors vs. outdoors – Outdoor venues typically require weather-resistant, heavy-duty staging that can withstand uneven surfaces and wind loads.

If your ground is uneven, adjustable height stage legs are a practical solution. At Wwave, we offer a range of leg sizes that make it easy to level the platform, regardless of where your event is held.

2. Choose the Right Stage Size

The stage size should match the number of performers or presenters, as well as the type of activity planned.

• Small events (speeches, solo acts): 1.2m x 2.4m or 2.4m x 2.4m stage modules

• Medium events (panels, school groups): 4m x 3m or 6m x 4m

• Large events (bands, fashion shows): 8m x 6m and beyond

At Wwave, our modular staging systems enable us to build exactly what you need – from compact platforms to full-scale catwalks or multi-level, tiered stages.

3. Select the Right Height

Height isn’t just about visibility – it also affects safety and accessibility.

• Low profile (200–300mm): Ideal for seated panel talks or interviews where maintaining eye contact with the audience is crucial.

• Mid-height (400–600mm): Great for school productions and indoor performances.

• High stages (800mm–1m+): Suitable for concerts and outdoor festivals where a clear view is critical.

We carry a wide range of height options, including adjustable stage legs, which help customise your setup without hassle.

4. Prioritise Safety and Accessibility

A safe stage keeps your performers and guests confident and comfortable.

• Non-slip surfaces are essential, especially for performers in motion or those using outdoor equipment.

• Skirting panels keep cables and frame edges concealed – reducing trip hazards and creating a cleaner look.

• Steps and ramps make your stage accessible to all – including wheelchair users and those with limited mobility.

• Sturdy connections between stage pieces ensure a stable and secure platform, even under load.

Our stages are built to last and engineered for safety, making them suitable for a wide range of events, from school functions to high-traffic corporate gatherings.

5. Consider Custom Add-ons

If your event calls for something more tailored, modular staging allows for flexible design:

• Catwalks and runways – Ideal for fashion events or product showcases

• Tiered seating platforms – Helpful for visibility at graduations or ceremonies

• Podiums and risers – For awards presentations or keynote speeches

• Red carpet runners, curtains, or trimmings – To match your event theme or create a polished effect

Ask Wwave about custom skirting, carpeted finishes, or unveiling curtains – we’ve got options to suit any brief.

6. Think About Set-up and Pack-down

Ease of installation is another factor that can save you time, labour and stress.

• Lightweight components allow for easy transport and handling

• Quick-connect frames make for fast assembly

• Professional delivery and setup services can take the job off your plate entirely

Wwave offers pickup from just outside Melbourne CBD or full delivery, install and removal services, depending on what you need.

7. Plan for AV and Equipment Needs

If your event involves microphones, speakers, projectors, or lighting, the stage should support those requirements:

• Space for equipment such as speaker stands, lighting towers or video gear

• Access points for cables to avoid clutter and minimise trip risks

• Integration with backdrops or screens if you’re projecting visuals or branding

Wwave also offers audio visual hire – so you can get everything from one trusted provider.

Conclusion

Choosing the right portable stage involves more than just dimensions. It’s about making sure your event flows smoothly, looks sharp, and feels professional.

At Wwave, we’ve been providing stage hire in Melbourne since 2002 – with modular, secure, and customisable options designed to suit everything from intimate speeches to major public events. Our focus is on quality gear, reliable service, and making event staging simple and effective.

Contact us today to discuss your event needs!